Circuit Clerk

  • Linda Brumit, Summers County Circuit Clerk
  • Kathy Fleshman, Deputy Circuit Clerk
  • Melissa Harvey, Deputy Circuit Clerk

The Office of Circuit Clerk Duties and Responsibilities

Circuit Clerks are elected for a period of six years and their duties, responsibilities and compensation are set by statute. The Circuit Clerk is an officer within the judicial system and plays a pivotal role in that system. The clerk is an independently elected official with autonomy to establish procedures and policies necessary to carry out statutory responsibilities. The Circuit Clerk works under the supervision of the chief circuit judge and with all the entities and agencies that comprise the justice system. The Circuit Clerk is the official record keeper and fee officer for circuit court, family court and the mental hygiene office.

The clerk’s duties are ministerial; that is, the duties are prescribed by statute, order, rule or other directive. As the official record keeper, the circuit clerk is responsible for recording and maintaining all records filed in the office including but not limited to, civil, criminal, divorce, child custody and support cases, mental hygiene, guardianship, domestic violence, juvenile delinquency, juvenile neglect and adult and appeals from magistrate court. The circuit clerk also prepares cases appealed to the West Virginia Supreme Court of Appeals from the Circuit Court. The clerk is custodian of all computer records, pertaining to cases filed in the circuit and family courts and manages the court’s computerized case docketing system. The Circuit Clerk also serves as the jury administrator for the court and is responsible for the management of the petit and grand jury systems in the county. Jury selection is processed by a program with The Supreme Court which includes qualified West Virginia driver licensee and voters registration. Under the direction of the court, the clerk creates the master list of prospective jurors, randomly select panels for attendance, qualifies and summons the jurors, participates in jury orientation, and monitors attendance and mileage for reimbursement purposes. The circuit clerk is required to provide jury panels for both the magistrate and circuit courts. The Circuit Clerk serves as the court’s statistician preparing monthly statistical reports which are submitted to the West Virginia Supreme Court of Appeals and other state agencies. The Circuit Clerk’s office serves as an acceptance agent for Passport Services.

The Circuit Clerk’s office is open Monday through Friday 8:30 a.m. until 4:30 p.m.

For more information contact the Summers County Circuit Clerk
Office (304) 466-7103.
Fax: (304) 466-7124
Jury Information: (304) 466-1624 or 1-800-813-5453
Passport Information: (304) 466-7103.